The safety report shows whether the safety plan (RKK) is really being followed. What matters is not the form but the habit of recording every day, near misses included, and acting on them before they become accidents.
What to record every day
- Number of workers and whether the toolbox talk was held.
- Safety gear compliance: how many workers wore full gear.
- Near misses and unsafe conditions found.
- Accidents, however small, and the first aid given.
- Corrective actions and who is responsible, with photos.
Monthly summary
| Measure | June 2026 | How it is worked out |
|---|---|---|
| Hours worked | 8,320 hours | 32 workers × 8 hours × 26 working days (example rounded from attendance) |
| Consecutive safe hours | 8,320 hours | Since the last lost-time accident |
| Near misses | 6 | Total from the daily reports |
| Lost-time accidents | 0 | The worker could not work the next day |
| Safety gear compliance | 93% | Daily average with full gear ÷ workers |
| Inspection findings closed | 9 of 11 | Findings closed ÷ findings opened |
Accident frequency rate = lost-time accidents × 1,000,000 ÷ hours worked. One accident in 8,320 hours gives 120: very high, because a small project works few hours. On small projects, near misses and open findings are more useful to track.
Common mistakes
- Near misses not reported for fear of blame.
- The report written at month end from memory.
- Inspection findings recorded but never closed.
- Hours worked guessed instead of taken from attendance.
The full guide is in How to create a weekly construction schedule report in Google Sheets. It has a free template (Excel or Google Sheets) and a checker that reads your own workbook.
Ready to use the Komander agents on your projects?
When your workbook is complete, apply for a pilot: we help connect your project data to the Finance, Cost and Scheduler agents and review the first reports with you.
Send to melwani@komander.ai. Your workbook check result is included when there is one; the workbook itself is not sent.
Common questions
What goes in a daily safety report?
Number of workers, toolbox talk, safety gear compliance, near misses, accidents, and corrective actions with photos.
How is the accident frequency rate calculated?
Lost-time accidents × 1,000,000 ÷ total hours worked.
Why record near misses?
They show hazards that have not hurt anyone yet; acting now prevents the accident.