A finished project holds the most valuable data for the next one: the real prices and productivity, which work changed most often, and what made the project late. The final report gathers it in a few pages, before the team moves on and forgets.
Plan against actual
| Item | Plan | Actual | Note |
|---|---|---|---|
| Contract value | Rp1,000 m | Rp1,007.65 m | 3 variations |
| Duration | 32 weeks | 35 weeks | 3-week extension approved for added work |
| Total cost | Rp856 m | Rp886 m | See profit and loss per project |
| Gross profit (on final value) | 15.0% | 12.1% | Site overhead grew with the longer duration |
| Rain days | 12 days | 21 days | Recorded in the daily reports |
| Lost-time accidents | 0 | 0 | 2 warnings about safety gear |
Prices and coefficients to update
| Item | Used in the tender | Actual on this project | For the next tender |
|---|---|---|---|
| Blockwork productivity | 8 m2 per mason per day | 10 m2 | Use 9 m2 |
| Rebar offcut waste | 5% | 7% | Use 7% or improve the cutting list |
| 7.5 cm lightweight block price | Rp410,000 per m3 | Rp450,000 per m3 | Get a fresh quote before tendering |
| Site overhead per month | Rp5 m | Rp5.4 m | Use Rp5.5 m |
What the final report contains
- Summary: value, duration, cost and profit, plan against actual.
- Cost per section against the RAP, with the causes of the biggest differences.
- Schedule: the largest deviations, the causes of delay, approved extensions.
- Changes: the list of variations, their value and status.
- Quality and safety: defects found at handover, safety incidents.
- Subcontractors and suppliers: their performance ratings.
- Actual prices and coefficients to update in the unit price analysis.
- Three to five recommendations for the next project.
Common mistakes
- No final report, because the team moves straight to the next project.
- Numbers only, with no causes, so nothing can be learned.
- Actual prices and coefficients never fed back into the unit price analysis, so the next tender repeats the same mistakes.
- The report kept apart from the contract and handover documents.
The full guide is in How to build a construction cost report that catches overruns early. It has a free template (Excel or Google Sheets) and a checker that reads your own workbook.
Ready to use the Komander agents on your projects?
When your workbook is complete, apply for a pilot: we help connect your project data to the Finance, Cost and Scheduler agents and review the first reports with you.
Send to melwani@komander.ai. Your workbook check result is included when there is one; the workbook itself is not sent.
Common questions
What does a final project report contain?
Plan against actual for value, duration, cost and profit, the causes of differences, changes, quality and safety, subcontractor ratings and recommendations.
When is the final report written?
Straight after first handover and closing the books, before the team moves to another project.
How does it help the next tender?
Actual prices and productivity update the unit price analysis and the next project’s RAP.